HRIS Database and Administrative Specialist

HRIS Database and Administrative Specialist

Duration

Permanent

Salary Range

$62,607.34 to $83,899.83 Annual Salary

Posting Expiration Date

Open until filled

Application Requirements

Ready to join us? A resume, cover letter and references are required for all applications. Your cover letter should explain your reason for wanting to work for RISE Partnership and provide an example of your demonstrated success in a similar position. To apply, submit your cover letter and resume via this job posting at Indeed.com.

Position Summary

Reporting to the Director of People and Culture, the HRIS and Administrative Specialist will be part of a team of HR professionals working together to create, implement and delivery HR programs and services to enhance the organizational culture and cultivate employee engagement. Responsibilities include but is not limited to administrative support in areas of HRIS database management, HR operations, staff development/training, benefits administration, payroll support, record keeping, and DEIJ (Diversity, Equity, Inclusion and Justice) initiatives.

Essential Functions

  • Oversees and maintains optimal function of HR information systems and provides technical support and guidance to employees
  • Manages permissions, access, and settings for HR information system users
  • Assists and responds to internal HR-related inquires or requests
  • Administers all benefit enrollments, changes, and terminations in HRIS system and with benefit vendors
  • Monitors COBRA notifications and ensures compliance
  • Manages administrative tasks for new hire procedures including the audit of new hire information in HRIS for accuracy and compliance and creating new employee personnel files
  • Collaborates with the Recruitment and Onboarding Specialist in the monitoring and updating of annual training calendar for employees, including assigning trainings in HR information system to employees
  • Regularly audits HR information system for accuracy
  • Collaborates with Payroll team in development, administration, and maintenance of all HR and Payroll activities and documents
  • Collaborates with Human Resources department to develop organizational and employment policies, procedures, handbooks, and programs
  • In coordination with the Human Resources department, manages, tracks, and assesses the organization’s evaluation process and works with supervisors to guide them through the process
  • Manages HR department operations including developing and documenting HR team policies/procedures, tracking team projects, and maintenance of personnel records
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
  • Assists with recurring or special projects as assigned

Knowledge, Skills, and Abilities

  • Excellent interpersonal skills
  • Excellent organization skills and attention to detail
  • Ability to effectively communicate verbally and in writing
  • Ability to effectively present information and respond to questions from employees and vendors
  • Ability to work with minimal direct supervision in performing routine tasks/assignments
  • Willing to take initiative and work independently
  • Working understanding of human resource principles, practices, and procedures
  • Awareness of OSHA regulations and compliance
  • Ability to operationalize concepts into programs, policies, procedures
  • Ability to analyze HR information system’s performance metrics and resolve application issues, create reports, and learn new systems as needed
  • Proficient with Microsoft Office Suite
  • Ability to conduct oneself and interact with employees with professionalism and to maintain confidentiality
  • A commitment to giving workers the capability and confidence they need to make the most of their union-negotiated benefits
  • Ability to support RISE’s organizational values of Respect, Integrity, Service, and Equity in the development and delivery of your work including demonstrated positive interactions with staff, vendors, the consumers we support, and other organizational stakeholders

Experience

  • Three or more years’ experience working in human resources or administrative position
  • Experience managing HR information systems, preferably Paycom
  • Experience working with collective bargaining agreements in a unionized workplace preferred
  • Experience collaborating on the development and promotion of Diversity, Equity, Inclusion, and Justice initiatives preferred
  • Experience with supporting payroll activities preferred

Supervisory Responsibilities

This position is not responsible for supervising other staff members.

Working Conditions

  • Check the appropriate health classification group for this position:

□ Group 1 – Requires physical abilities to perform instant or sustained arduous physical activity
□ Group 2 – Requires occasional lifting and exertion for short periods
✓ Group 3 – Requires very limited physical exertion

COVID-19 Vaccine Requirement

RISE Partnership is committed to keeping our community and workforce safe. Please note that all employees are required to be in compliance with our RISE Mandatory COVID Vaccination Policy prior to their start date.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Application Requirements

Ready to join us? A resume, cover letter and references are required for all applications. Your cover letter should explain your reason for wanting to work for RISE Partnership and provide an example of your demonstrated success in a similar position. 

Pay and Benefits

We offer competitive wages and top-notch benefits, including major medical, dental, vision, employee assistance program benefits for ourselves and if applicable our dependents, as well as retirement and leave benefits.

Equal Opportunity Employer

We are an Equal Opportunity Employer. Our team members are also responsible for conduct consistent with our EEO standards and are expected to demonstrate respect for all coworkers and participants. We also recognize the desirability of increasing employment opportunities for people of color, women, LGBTQQI, people that are bilingual or multilingual, and people with disabilities.

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